| Dragon Boat Victoria - Annual General Meeting - Thursday 13 November, 2025 |
As per the DBV Newsletter distributed on Friday 26 September, the 2025 Annual General Meeting will be held online on Thursday 13 November, at 8pm. Online registration is required HERE. |
Vacancies: Maximum of 3 Elected Director positions.
Heather Watts is the only Director up for re-election.
Clause 6(a): A Director may not serve more than three consecutive terms as a Director, including where one of the terms is as an Appointed Director. Heather Watts has had 3 consecutive terms, but the first term was an Associate Director for 2021-22. Therefore, Heather may stand for re-election if she nominates herself.
As per the minutes of the special Board meeting on 30 June, it was decided that Tricia Lewis would fill the casual vacancy following the resignation of Jia Pei, which goes to the 2026 AGM.
|
Nominations
For this year’s Annual General Meeting, the nominations process will align with the current Constitution. While previous years have included steps not formally prescribed, and although the current Board initially considered forming a nominations committee, this will not take place as it is not provided for in the Constitution.
To be eligible to nominate, you must:
It is recommended that Nominations be:
Nomination Bios:
- With early voting available (see below), nominees may choose to submit a 2-minute video or 1-page bio highlighting their suitability for the role, and describe how their election to the Board would make a positive contribution to the future of Dragon Boat Victoria. Whilst not mandatory, you may wish to, so that members conducting an early vote understand more about you. You will have another 2-minute opportunity during the AGM to address those in the meeting as per the current Constitution.
Closing Date:
All nominations (and videos/bios) must be received by 5:00pm, Thursday 6 November, 2025.
|
The current Constitution permits meetings to be conducted using technology, such as Zoom. However, it also states that if a ballot is required to elect Directors, the ballot must be conducted as a secret ballot, on paper - Clause 53 (4) and (5). This requirement is not practical in an online meeting format.
After carefully considering the options and seeking legal advice, the Board was advised that while the Constitution does not expressly allow electronic voting for all members, many associations in similar situations adopt an approach that allows for electronic voting. The rationale is that electronic voting is the only practical way to ensure all members can exercise their right to vote. The Board has chosen to go with this method as it enfranchises the full membership. The DBV Operations Manager Paul Orgad will act as the returning officer to oversee the ballot.
Although the Constitution provides for proxy voting, the Board has decided not to permit proxies this year due to the very small number of formal requests received (only two). With nominations closing seven days prior to the AGM and electronic voting being enabled, the Board believes all members now have a fair and practical opportunity to vote in accordance with the Constitution. To support informed decision-making, DBV will provide members with access to a recording or written biography for each nominee (if submitted) prior to voting opening. This approach ensures that every member wishing to vote can fully exercise their rights.
Provided more nominations are received than vacancies exist, the RevSport survey to vote will open at 9am on 13 November 2025 and close during the AGM as directed by the Chair.
If you have issues accessing RevSport, DBV strongly encourages members to resolve this well before the AGM by contacting administration@dragonboatvictoria.com.au
Regards,
Jacqui Hillas
Dragon Boat Victoria Secretary |
Follow us on social media!
|
Powered by 
|
|
